正式会友有权：(a) 投票；(b) 领导本堂事工；(c) 除非本附则另有限制，可担任本堂职位。
Coquitlam Mandarin Church Bylaws
(Approved by DEXCOM on April 25, 2017)
These bylaws, the Local Church Constitution, and the Manual of The Christian and Missionary Alliance in Canada constitute the governing documents of the church.
In these bylaws, unless the context otherwise requires:
“Annual Meeting” means the Annual Meeting of the Membership.
“Board” means the Board of Counsellors of the church.
“bylaws” means the bylaws of the church.
“church” means Coquitlam Mandarin Church of The Christian and Missionary Alliance in Canada.
“Constitution” means the Local Church Constitution contained in the Manual of The Christian and Missionary Alliance in Canada.
“special resolution” means a resolution that requires a majority of not less than 2/3 of the votes cast at a general meeting of the members eligible to vote or meeting of the Board. It is required to make fundamental changes to the organization and governance of the church.
Article I – Membership
1. In the absence of any other structure they approve, the Board shall be responsible for all matters related to membership.
2. There shall be three categories of membership:
2.1. Active Member
An Active Member is a member in good standing who has been officially confirmed as having met the requirements for membership outlined in the Constitution and these bylaws, and who regularly attends and actively supports the church in ways outlined in the membership covenant.
Active Members shall be eligible (a) to vote, (b) to give primary leadership to church ministries, and (c) unless otherwise restricted in these bylaws, to hold office.
2.2. Associate Member
An Associate Member is a former Active Member who has been absent from the normal activities of the church for a period of three (3) months and, and for reasons acceptable to the Board, desires to retain membership in the church.
Associate Members may not vote at meetings of members, nor hold office in the church.
An Associate Member may be returned to Active Member status at the discretion of the Board.
2.3. Member not in Good Standing
A member who is not an active member or associate member.
3. All members are in good standing except:
3.1. A member who in the opinion of the Board, has failed to remain active in the church, meaning that the member has been absent from the normal activities of the church for a period of three (3) months or more and has not communicated an interest in remaining a member of the church; or
3.2. A member who is under discipline.
4. To become an Active Member of the church, an individual shall participate in the church’s application and orientation process. In addition:
4.1. Applicants for membership shall be expected to sign a membership covenant that identifies the commitments being made.
4.2. An applicant for membership becomes a member when officially confirmed by the Board.
4.3. Applicants for membership shall have attained the age of eighteen (18) years old.
4.4. Applicants for membership shall have regularly attended the church’s worship for more than three (3) months.
5. A person shall cease to be a member of the church:
5.1. by delivering his or her resignation in writing to the secretary of the Board or by mailing or delivering it to the address of the Board;
5.2. upon death;
5.3. by transfer to another church;
5.4. by the Board passing a special resolution which terminates membership upon the person failing to maintain the qualifications for membership or having accepted membership in another church;
5.5. upon being expelled as a result of any disciplinary process; or
5.6. upon having not been a member in good standing for 12 consecutive months.
Article II – Meeting of Members
1. The Annual Meeting of the Members shall be held within the month of March on a date set by the Board.
1.1. The proposed agenda and written reports for the Annual Meeting shall be available on or before the Sunday prior to the Annual Meeting.
1.2. An auditor or financial reviewer shall be appointed at the Annual Meeting upon recommendation from the Board.
2. Special meetings of members to consider special or urgent business shall be called:
2.1. by the Board by majority vote when they see fit; or
2.2. by the Board upon a written request by the greater of 50% of the Active Members in good standing.
3. Notice of Meeting shall be given to members by verbal and/or print media and/or electronic media (e-mail, church web site etc.) at least 14 days prior to any meeting of members. Such notice shall indicate the purpose of the meeting.
4. The quorum for a duly-called meeting of members shall be fifty-one (51) percent of the Active Members.
4.1. If a meeting is terminated for lack of a quorum, the Active Members present at a meeting called for no earlier than one (1) day or later than ten (10) days following the terminated meeting, shall constitute a quorum.
5. Each Active Member is entitled to one vote and voting by proxy is not allowed.
Article III – Board of Counsellors
1. The Board of Counsellors shall consist of the Lead Pastor, and at least three (3) and up to a maximum of eight (8) elected members. The number of members shall be set annually by the Board.
2. The length of term shall be two (2) years; however, an occasional term of one (1) year shall be acceptable in order to maintain effective continuity of leadership.
2.1. A Board member may serve a maximum of three (3) consecutive terms (6 consecutive years) and shall be eligible for election after a break of one year.
3. The term of office shall begin at the conclusion of the Annual Meeting at which the member is elected.
4. The quorum for meetings of the Board shall be a majority of the serving members.
5. The Board shall elect the officers of the church – the Vice-Chair, Secretary, and Treasurer from among its members.
5.1. The Lead Pastor or a member of the Board appointed by him shall be the Chair of the Board.
5.2. If the Lead Pastor is not the Chair of the Board, he retains the position of an Officer of the church.
5.3. Any two officers may sign documents on behalf of the church with the approval of the Board.
6. The Board shall set and be the final interpreter of church policies.
7. Unless stipulated in higher precedence legislation or these bylaws, the Board shall determine the requirement for a special resolution.
8. The Board shall regularly review the Lead Pastor’s ministry, and as part of the annual budget process, review staff salaries and benefits.
9. If a Board member is absent for three (3) consecutive meetings without sufficient reason, the remaining members may declare the position vacant and fill it in accordance with the Constitution.
10. Persons who are not Board members may be present at a Board meeting or portion thereof at the invitation of the Board.
Article IV – Finances
1. The Treasurer and those appointed by the Board shall be the signing officers for the church bank accounts. The Treasurer shall be one of the signing officers of all church-related accounts.
1.1. The church shall not incur debt, with the exception of church credit card debt, without the approval of the District Executive Committee.
1.2. Any non-budgeted proposed capital expenditure exceeding 10% of the annual budget shall be approved by special resolution a duly called meeting of the members.
2. The fiscal year of the church shall be from January 1st to December 31st.
3. There shall be an annual financial review or audit conducted by an independent (non-church related) reviewer or auditor. The report shall be presented at the Annual Meeting of the members.
4. There shall be an Audit / Financial Review Committee to provide oversight of the financial reporting process. The committee shall:
4.1. consist of three (3) Board members and report to the Board;
4.2. review the audited / reviewed financial statements and the management letter;
4.3. if necessary, meet in camera with the Auditor / Reviewer;
4.4. report its findings and recommendations to the Board prior to the first Annual Meeting following the end of the fiscal year;
4.5. review other matters assigned by the Board such as, but not limited to, larger projects and purchases, financial policies, and adequacy of insurance.
Article V – Church Ministries
1. The Board shall ensure that there is an effective organizational structure for the church and its ministries.
2. The Lead Pastor shall approve all ministries and primary ministry leaders to fulfill the mission and ministry vision of the church. The Board shall ensure that policies and procedures are established for the affirmation, appointment and potential removal of leaders in all church ministries.
3. Each ministry leader or committee shall function with a ministry description that describes both responsibilities and accountability. The group or individual that appoints the person or committee shall be responsible to ensure the ministry description is in place.
Article VI – Elections
1. The Nominating Committee shall consist of the Lead Pastor, a minimum of two (2) board members appointed by the Board, and an equal number of Active Members, who are non-Board members, elected at the Annual Meeting.
1.1. The Nominating Committee shall serve until the next Annual Meeting.
1.2. The Board shall appoint replacements for any vacancy that should occur in the Nominating Committee membership during the term of office.
2. The Board shall annually inform the Nominating Committee of:
2.1. the number of Board members desired for the next term, ensuring a continuity of leadership;
2.2. the number of eligible members who are not Board members to be elected to the Nominating Committee; and
2.3. the positions and number of candidates for any other office that are established by the bylaws or the Board.
3. The Nominating Committee shall place in nomination, and report to the members, the candidates required for each position as specified by the bylaws or the Board.
3.1. The Nominating Committee shall establish its process for considering potential nominees, but as a minimum, the Committee shall interview each potential nominee, and, if appropriate, the person’s spouse.
4. The Nominating Committee shall post its report at least three (3) Sundays prior to the date set for the Annual Meeting. Such report shall include biographical information of each candidate.
5. Additional nominations may be made by any two (2) eligible members by:
5.1. Submitting the name in writing on the approved Nomination Form to the Lead Pastor for posting at least fourteen (14) days prior to the Annual Meeting. Such nomination shall be included on the ballot without being vetted by the Nominating Committee.
6. If the Nominating Committee wishes to consider one of its members for nomination, that person shall withdraw from the Nominating Committee meeting while the decision is being made regarding the nomination.
Article VII – General
1. No offering for outside agencies may be solicited without the approval of the Board.
2. The Bylaw is written in both Chinese and English, and in case of discrepancy between the two versions, the English version shall prevail.
Article VIII – Amendments
1. The bylaws may be amended by a special resolution of the Active Members present at a duly called meeting for such purpose.
2. Amendments shall be valid only after they have been approved by the District Executive Committee.
Adopted: May 28th, 2017