高贵林国语教会附则

(区会执行委员会于2017年4月25日批准)

序言

本附则、《加拿大宣道会地方教会宪章》《加拿大宣道会手册》是本堂治理教会之依据。

说明

除非另有明说,否则本附则中以下各词乃指:

年会: 指年度会友大会。
理事会: 指本堂理事会。
附则: 指本堂此份附则。
本堂: 指加拿大宣道会高贵林国语教会。
宪章: 指载于《加拿大宣道会手册》之《地方教会宪章》。
特别决议: 指必须经由会友大会或理事会三分之二以上投票通过之特别决议,适用于本堂在组织及管理方面作重大改变之时。

第一章:会籍

1. 理事会应负责处理一切没有成文规定的会籍事宜。
2. 本堂会籍有三类:
2.1. 正式会友:
经被正式确认符合宪章及附则所列之会友资格,并按会友誓约之要求,固定参加本堂聚会,积极支持本堂发展。
正式会友有权:(a) 投票;(b) 领导本堂事工;(c) 除非本附则另有限制,可担任本堂职位。
2.2. 名誉会友:
原正式会友若在理事会认可之理由下连续缺席本堂正常聚会超过三个月,但若希望保留会籍,则可转为名誉会友。
名誉会友不可在会友大会中投票,也不可担任本堂职位。
经理事会批准,名誉会友可恢复为正式会友。
2.3. 限权会友:
其他既非正式会友,也非名誉会友之成员。
3. 本堂限权会友:
3.1. 凡会友缺席本堂正常聚会三个月以上,既没有表示要保留会籍,也被理事会认为难以继续在本堂做积极有效之会友的人。或
3.2. 正在接受纪律处分的会友。
4. 要成为本堂正式会友,必须经过正式申请与正式入会的程序。此外:
4.1. 申请者必须签署会友誓约,承诺履行所签誓约。
4.2. 申请者被理事会正式接纳后,即成为会友。
4.3. 申请者应年满十八周岁。
4.4. 申请者必须固定在本堂参加崇拜三个月以上。
5. 会友将在以下情况下被终止会籍:
5.1. 已经向理事会秘书递交书面退会信,或将退会信邮寄或递交到理事会所在地址;
5.2. 已经去世;
5.3. 已经转会;
5.4. 已经无法维持会友资格或已经成为他堂会友,而被理事会通过特别决议终止了会籍;
5.5. 已经因纪律处分而被除名;
5.6. 已经连续做限权会友超过十二个月。

第二章:会友大会

1. 年度会友大会应由理事会于每年三月择日举行。
1.1. 年度会友大会的议程和书面报告最晚应于年度会友大会前的主日公布。
1.2. 年度会友大会应根据理事会的推荐,委任一名审计员或财务审核员。
2. 商讨特殊或紧急事务之特别会友大会应由理事会召开:
2.1. 当理事会认为必要时,经多数投票通过后,由理事会召开。或
2.2. 经超过半数正式会友提出书面申请后,由理事会召开。
3. 会议通知应于会前至少十四天以口头、书面或电子媒介(电子邮件、教会网站等)发给会友,会议通知应说明会议的目的。
4. 正式召开之会友大会的法定人数,至少应为正式会友人数的51%。
4.1. 若大会因法定人数不足而终止,可于大会终止后一至十天内重新召开。届时出席大会的正式会友即可算为法定人数。
5. 每个正式会友都拥有一票表决权,但不得委托他人代为投票。

第三章:理事会

1. 理事会应由主任牧师及三至八名经选举出来的成员组成。成员的数目应由理事会逐年决定。
2. 理事每任两年。但为了确保领导职责得以有效延续,偶尔也可接受一年的任期。
2.1. 理事最多可连任三期(连续六年),此后必须停任一年才可重新被选。
3. 理事任期始于会友大会宣布当选之时。
4. 理事会会议的法定人数应为理事会成员的半数以上。
5. 理事会应从其成员中选出本堂官员:副主席、秘书、财政。
5.1. 理事会主席应由主任牧师或其指定之理事会成员担任。
5.2. 主任牧师就若不担任理事会主席,也仍算为本堂官员之一。
5.3. 在理事会批准下,任何两名官员都可以代表本堂签署文件。
6. 理事会是本堂各项政策之制定者及最终解释者。
7. 除了附则或更高法规的明文要求外,应由理事会决定是否需要特别决议。
8. 理事会应定期检讨主任牧师的服事,并于制定年度预算时重新检讨受聘员工的薪金与福利。
9. 理事会成员若无充分理由而连续缺席三次会议,其他成员即可根据宣道会宪章之规定,宣布填补其空位。
10. 经理事会邀请,非理事会成员可列席某次理事会会议,或参与该会议之部份议程。

第四章:财务

1. 财政联同理事会所委任的人,都是本堂所有银行账户的签署官员。凡教会账户之签署都必须包括财政在内。
1.1. 未经区会执行委员会批准,本堂除信用卡欠款外,不得借债。
1.2. 任何超过财务预算百份之十的资本支出提案,应于正式召开之会友大会中经特别决议批准。
2. 本堂财务年度为1月1日至12月31日。
3. 每年之年度财务审核或审计,应由一位与教会没有关系的独立审核员或审计师进行。报告应于年度会友大会上公布。
4. 必须有审计或财务审核委员会负责监督财务报告的流程。该委员会必须:
4.1. 由三位理事会成员组成,向理事会提呈报告;
4.2. 审核已审计或审核过的财务报表及管理建议书;
4.3. 如有必要,可与审计师或审核员进行私下会谈;
4.4. 于财务年度结束后第一次年度会友大会之前,向理事会报告所得结论与建议;
4.5. 审核其他由理事会所指派的事项,包括但不限于:较大的项目和采购、财务政策、以及保险的适当性。

第五章:教会事工

1. 理事会应确保本堂及所有事工都具备有效的组织结构。
2. 本堂主任牧师当批准各事工及各事工的主要负责人,以便落实本堂之使命与事工之异象。理事会应确保有相应的政策与程序被制定,藉以确立、指派或免除教会各事工之负责人。
3. 各事工的负责人或负责委员会都应根据列明职责与要求之事工说明书开展工作。任命该事工负责人或委员会的小组或个人,有责任确保事工说明书具体到位。

第六章:选举

1. 提名委员会由主任牧师、至少两名由理事会所任命的理事会成员、以及相同数目的正式会友所组成。这些正式会友是在年度会友大会中选出来的非理事会成员。
1.1. 委员会任期至下一次年度的年度会友大会为止。
1.2. 若委员会在任期内出现空缺,理事会应任命替补者。
2. 理事会每年都应通知提名委员会以下事项:
2.1. 下一届所需理事会成员的人数,以确保领导层的延续性;
2.2. 应由年度会友大会选入提名委员会的非理事会成员人数;
2.3. 由本附则或理事会所设其他职位及候选人的数目。
3. 提名委员会应按附则或理事会之要求,为每个职位所需要之候选人征集提名,并向会友报告。
3.1. 提名委员会应制定审核被提名者的程序。委员会至少必须与每个可能被提名的人面谈,最好也与其配偶面谈。
4. 提名委员会应在所定年度会友大会之前至少三个主日公布其书面报告。该报告应包括每个候选人的简介。
5. 任何两位合格之会友均可按以下程序联名作额外提名:
5.1. 在年度会友大会十四天之前,用本堂所批准的提名表向主任牧师书面提交。这种提名不必经过提名委员会的审查,即可被列出参选。
6. 若提名委员会有意提名他们当中之一员,则当委员会在讨论此决定时,该委员应退席。

第七章:其他

1. 未经理事会批准,不可为本堂之外的机构募款。
2. 本附则以中英文书写,若两个版本有不一致之处,应以英文版为准。

第八章:修订

1. 本附则之修订,必须于为此而正式召开之会友大会中,经由出席之正式会友按特别决议方式通过。
2. 附则的修订内容必须经区会执行委员会批准后,才能生效。

修订记录:
采纳:2017年5月28日

Coquitlam Mandarin Church Bylaws

(Approved by DEXCOM on April 25, 2017)

Preamble

These bylaws, the Local Church Constitution, and the Manual of The Christian and Missionary Alliance in Canada constitute the governing documents of the church.

Interpretation

In these bylaws, unless the context otherwise requires:
“Annual Meeting” means the Annual Meeting of the Membership.
“Board” means the Board of Counsellors of the church.
“bylaws” means the bylaws of the church.
“church” means Coquitlam Mandarin Church of The Christian and Missionary Alliance in Canada.
“Constitution” means the Local Church Constitution contained in the Manual of The Christian and Missionary Alliance in Canada.
“special resolution” means a resolution that requires a majority of not less than 2/3 of the votes cast at a general meeting of the members eligible to vote or meeting of the Board. It is required to make fundamental changes to the organization and governance of the church.

Article I – Membership

1. In the absence of any other structure they approve, the Board shall be responsible for all matters related to membership.
2. There shall be three categories of membership:
2.1. Active Member
An Active Member is a member in good standing who has been officially confirmed as having met the requirements for membership outlined in the Constitution and these bylaws, and who regularly attends and actively supports the church in ways outlined in the membership covenant.
Active Members shall be eligible (a) to vote, (b) to give primary leadership to church ministries, and (c) unless otherwise restricted in these bylaws, to hold office.
2.2. Associate Member
An Associate Member is a former Active Member who has been absent from the normal activities of the church for a period of three (3) months and, and for reasons acceptable to the Board, desires to retain membership in the church.
Associate Members may not vote at meetings of members, nor hold office in the church.
An Associate Member may be returned to Active Member status at the discretion of the Board.
2.3. Member not in Good Standing
A member who is not an active member or associate member.
3. All members are in good standing except:
3.1. A member who in the opinion of the Board, has failed to remain active in the church, meaning that the member has been absent from the normal activities of the church for a period of three (3) months or more and has not communicated an interest in remaining a member of the church; or
3.2. A member who is under discipline.
4. To become an Active Member of the church, an individual shall participate in the church’s application and orientation process. In addition:
4.1. Applicants for membership shall be expected to sign a membership covenant that identifies the commitments being made.
4.2. An applicant for membership becomes a member when officially confirmed by the Board.
4.3. Applicants for membership shall have attained the age of eighteen (18) years old.
4.4. Applicants for membership shall have regularly attended the church’s worship for more than three (3) months.
5. A person shall cease to be a member of the church:
5.1. by delivering his or her resignation in writing to the secretary of the Board or by mailing or delivering it to the address of the Board;
5.2. upon death;
5.3. by transfer to another church;
5.4. by the Board passing a special resolution which terminates membership upon the person failing to maintain the qualifications for membership or having accepted membership in another church;
5.5. upon being expelled as a result of any disciplinary process; or
5.6. upon having not been a member in good standing for 12 consecutive months.

Article II – Meeting of Members

1. The Annual Meeting of the Members shall be held within the month of March on a date set by the Board.
1.1. The proposed agenda and written reports for the Annual Meeting shall be available on or before the Sunday prior to the Annual Meeting.
1.2. An auditor or financial reviewer shall be appointed at the Annual Meeting upon recommendation from the Board.
2. Special meetings of members to consider special or urgent business shall be called:
2.1. by the Board by majority vote when they see fit; or
2.2. by the Board upon a written request by the greater of 50% of the Active Members in good standing.
3. Notice of Meeting shall be given to members by verbal and/or print media and/or electronic media (e-mail, church web site etc.) at least 14 days prior to any meeting of members. Such notice shall indicate the purpose of the meeting.
4. The quorum for a duly-called meeting of members shall be fifty-one (51) percent of the Active Members.
4.1. If a meeting is terminated for lack of a quorum, the Active Members present at a meeting called for no earlier than one (1) day or later than ten (10) days following the terminated meeting, shall constitute a quorum.
5. Each Active Member is entitled to one vote and voting by proxy is not allowed.

Article III – Board of Counsellors

1. The Board of Counsellors shall consist of the Lead Pastor, and at least three (3) and up to a maximum of eight (8) elected members. The number of members shall be set annually by the Board.
2. The length of term shall be two (2) years; however, an occasional term of one (1) year shall be acceptable in order to maintain effective continuity of leadership.
2.1. A Board member may serve a maximum of three (3) consecutive terms (6 consecutive years) and shall be eligible for election after a break of one year.
3. The term of office shall begin at the conclusion of the Annual Meeting at which the member is elected.
4. The quorum for meetings of the Board shall be a majority of the serving members.
5. The Board shall elect the officers of the church – the Vice-Chair, Secretary, and Treasurer from among its members.
5.1. The Lead Pastor or a member of the Board appointed by him shall be the Chair of the Board.
5.2. If the Lead Pastor is not the Chair of the Board, he retains the position of an Officer of the church.
5.3. Any two officers may sign documents on behalf of the church with the approval of the Board.
6. The Board shall set and be the final interpreter of church policies.
7. Unless stipulated in higher precedence legislation or these bylaws, the Board shall determine the requirement for a special resolution.
8. The Board shall regularly review the Lead Pastor’s ministry, and as part of the annual budget process, review staff salaries and benefits.
9. If a Board member is absent for three (3) consecutive meetings without sufficient reason, the remaining members may declare the position vacant and fill it in accordance with the Constitution.
10. Persons who are not Board members may be present at a Board meeting or portion thereof at the invitation of the Board.

Article IV – Finances

1. The Treasurer and those appointed by the Board shall be the signing officers for the church bank accounts. The Treasurer shall be one of the signing officers of all church-related accounts.
1.1. The church shall not incur debt, with the exception of church credit card debt, without the approval of the District Executive Committee.
1.2. Any non-budgeted proposed capital expenditure exceeding 10% of the annual budget shall be approved by special resolution a duly called meeting of the members.
2. The fiscal year of the church shall be from January 1st to December 31st.
3. There shall be an annual financial review or audit conducted by an independent (non-church related) reviewer or auditor. The report shall be presented at the Annual Meeting of the members.
4. There shall be an Audit / Financial Review Committee to provide oversight of the financial reporting process. The committee shall:
4.1. consist of three (3) Board members and report to the Board;
4.2. review the audited / reviewed financial statements and the management letter;
4.3. if necessary, meet in camera with the Auditor / Reviewer;
4.4. report its findings and recommendations to the Board prior to the first Annual Meeting following the end of the fiscal year;
4.5. review other matters assigned by the Board such as, but not limited to, larger projects and purchases, financial policies, and adequacy of insurance.

Article V – Church Ministries

1. The Board shall ensure that there is an effective organizational structure for the church and its ministries.
2. The Lead Pastor shall approve all ministries and primary ministry leaders to fulfill the mission and ministry vision of the church. The Board shall ensure that policies and procedures are established for the affirmation, appointment and potential removal of leaders in all church ministries.
3. Each ministry leader or committee shall function with a ministry description that describes both responsibilities and accountability. The group or individual that appoints the person or committee shall be responsible to ensure the ministry description is in place.

Article VI – Elections

1. The Nominating Committee shall consist of the Lead Pastor, a minimum of two (2) board members appointed by the Board, and an equal number of Active Members, who are non-Board members, elected at the Annual Meeting.
1.1. The Nominating Committee shall serve until the next Annual Meeting.
1.2. The Board shall appoint replacements for any vacancy that should occur in the Nominating Committee membership during the term of office.
2. The Board shall annually inform the Nominating Committee of:
2.1. the number of Board members desired for the next term, ensuring a continuity of leadership;
2.2. the number of eligible members who are not Board members to be elected to the Nominating Committee; and
2.3. the positions and number of candidates for any other office that are established by the bylaws or the Board.
3. The Nominating Committee shall place in nomination, and report to the members, the candidates required for each position as specified by the bylaws or the Board.
3.1. The Nominating Committee shall establish its process for considering potential nominees, but as a minimum, the Committee shall interview each potential nominee, and, if appropriate, the person’s spouse.
4. The Nominating Committee shall post its report at least three (3) Sundays prior to the date set for the Annual Meeting. Such report shall include biographical information of each candidate.
5. Additional nominations may be made by any two (2) eligible members by:
5.1. Submitting the name in writing on the approved Nomination Form to the Lead Pastor for posting at least fourteen (14) days prior to the Annual Meeting. Such nomination shall be included on the ballot without being vetted by the Nominating Committee.
6. If the Nominating Committee wishes to consider one of its members for nomination, that person shall withdraw from the Nominating Committee meeting while the decision is being made regarding the nomination.

Article VII – General

1. No offering for outside agencies may be solicited without the approval of the Board.
2. The Bylaw is written in both Chinese and English, and in case of discrepancy between the two versions, the English version shall prevail.

Article VIII – Amendments

1. The bylaws may be amended by a special resolution of the Active Members present at a duly called meeting for such purpose.
2. Amendments shall be valid only after they have been approved by the District Executive Committee.

Amendment Record
Adopted: May 28th, 2017